State Youth Coordinator Job Description
General Role
The State Youth Coordinator (SYC) is responsible for overseeing all aspects of the State Championship competition within their state and for maintaining the primary level of communication between the UPA Administration and UPA members who participate in the State Championship competition. In addition the SYC is responsible for assisting the Director of Youth Development (DYD) in coordinating other aspects of the UPA Youth Development program including the UPA Coaching Corps and PE Outreach within their state.
Specific Roles
The SYC is responsible for communicating information to UPA members and teams who wish to participate in the UPA State Championship. The SYC organizes the State Championship, including working with team captains in the state to establish a consensus date and site for the event, within the guidelines set out by the UPA Administration. The SYC is solely responsible for all administrative and competition-related aspects of the event, within the appropriate division, including collecting dues, rosters, and administrative materials, and enforcing UPA competition, membership, and eligibility rules.
The SYC works with the other event organizers to achieve efficient and effective operations for the area. Sharing information on teams and field sites should help in organizing events. The SYC should also provide feedback from players and teams to the UPA Administration.
The SYC is responsible for informing the DYD of the need for Coach and Volunteer clinics in the state and assisting the DYD in identifying potential local coordinators for coach and volunteer clinics.
The SYC assists the DYD in identifying potential volunteers to assist the UPA at PE Outreach events that the UPA attends in their state.
Responsibilities
- Maintain a current list of captains and contact information for teams in the state.
- Manage UPA Youth and HS Competition activities within the state. Know and disseminate UPA information about the State Championships, HS Easterns and Westerns, and the Youth Club Championships to members and teams within the state.
- Ensure organization of the appropriate state championship and direct competition-related aspects of the event.
- Serve as the administrative liaison for the UPA to the youth division in the state, ensuring collection of dues and other administrative items required for participation in the UPA State Championships.
- Report results of the State Championships, as directed by the UPA Administration.
- Assist with finding a replacement coordinator upon decision to step down.
- Inform the Director of Youth Development when a coach and volunteer clinic is needed in the state. Identify potential local coordinators for coach and volunteer clinics.
- Identify potential volunteers to assist the UPA at PE Outreach events that the UPA attends in their state.
- Provide feedback, through channels set up by the UPA administration, on procedures, guidelines, and other elements of the Youth Development Program.
Appointment
The SYC is appointed by the Director of Youth Development. Term is for an indefinite length, subject to annual review and evaluation, and may be terminated or renewed by the Director of Youth Development.
Requirements
- UPA member in good standing.
- Adhere to principles of the Mission of the UPA (see www.upa.org/upa/upa.shtml).
- Uphold UPA policies, procedures, and guidelines.
- Knowledge of the rules of ultimate.
- Knowledge of the UPA administrative structure.
- Good communication and organizational skills.
- Access to email and the internet at least 4 days/week.
- Fired up to promote and support the great sport of Ultimate.
Benefits
- $50-100 stipend determined by number of rostered teams at State Championship ($50 for fewer than 8 teams, $75 for 8 to 15 teams, $100 for 16 or more teams)
- Access to discounted discs for the State Youth Championships.
- Access to discounted instructional materials (DVDs, PE Curriculum, and Skills and Drills manuals)
- Direct involvement in discussion of administrative and competition related to Youth Development.
- Goodwill that goes with helping to facilitate a great opportunity for people to play Ultimate.
- Networking and getting to know other Ultimate players throughout the state and country.
