The following information is everything you need to know to register yourself or team for a UPA sanctioned event.
Registration Guidelines
- Registration Details - View detailed information on registering teams and players for sanctioned events
Registration Deadlines
Team & Player Registration Forms
Questions related to UPA sanctioning, registration and online rostering should be directed to the
Sanctioning Department or call 303-447-3472 x123. Event specific questions should be directed to the event organizers.
Back to sanctioning home page
Registration Guidelines
Registration Checklist
Following is a list briefly stating the requirements for registration in a sanctioned event.
All forms, fees and materials must be submitted before teams/players begin play. Read the registration details for additional information.
- All teams must submit an official sanctioned event roster.
- All players must sign a UPA waiver of liability.
- All players must be current UPA members, update their membership or pay the one-time event fee.
- Each youth player must complete a Medical Authorization form and turn it in to their chaperone.
- Each event with a youth player must submit a chaperone form.
Print and use this convenient
checklist as a guide to register for a UPA sanctioned event.
Continue reading for more detailed information on team and player registration and deadlines. Following are the guidelines set by the UPA. Organizers and directors may also establish rules and deadlines specific to their event.
Back to top
Registration Details
Following are the UPA rules regarding team and player registration. Event directors and organizers may set additional rules and deadlines that are specific to their event.
All forms, fees and materials must be submitted before teams/players begin play. Forms can be found at the
top of the page.
Send event materials to:
UPA
Attn: Sanctioning
4730 Table Mesa Drive, Ste I-200C
Boulder, CO 80305
Back to top Team Registration
For each team we need the following:
- Complete an official UPA sanctioned event roster for your team. (Team contacts must first register their team with the event director and receive confirmation that the team has been accepted into the event before registering the team's roster with the UPA). All participating players must be listed.
- A new roster must be submitted for each event.
- Players of any age may play on an open, mixed or women's team.
- Options for submitting a roster include:
- Print out the PDF version of the roster, complete it manually and mail it to the UPA or hand it in to the event director.
- Open the Excel version of the roster, complete it electronically and email it to the UPA at sanction_event@upa.org or to the event director.
- Use the online rostering system to submit your roster online. Player's names and UPA ID#'s are required to do this. College teams at UPA College Regular Season Events must use this option and complete their roster at least 24 hours before the start of the event. Please read this info sheet for more information on the rostering process for UPA College Regular Season Events.
Players or teams that fail to register with the UPA will not be covered by the UPA's insurance policy, place the event at risk of losing their sanctioning privileges and place the team/players at risk of not being able to participate in future UPA events. It is a good idea to make a copy of your roster and bring it with you to the event or keep one for your records. Review the
rostering guide for additional instructions.
Back to top Player registration
Each player in a sanctioned event must complete the following:
- Each player must be listed on the team roster. You must be added to a roster by your team organizer. See Team Registration details. Or you can register yourself by completing and submitting the One-time Event and Waiver form at the top of the page.
- Each player must complete a waiver of liability. Waivers are valid for one calendar year (with the exception of lifetime members).
- Each player must either be a member of the UPA, update their membership for the current calendar year or pay the event fee. There is no team registration fee. Players must sign up as individuals.
- Read more about UPA Membership or download the membership form to join.
- Players that do not want to become UPA members may pay an event fee to participate. Event fees do not include any membership benefits. Fees are $5 for youth players and $10 for adults. Complete the One-Time Event & Waiver form (under the forms listed at the top of the page) to register. The event fee is not available online.
Back to top Youth Player Requirements - Youth participants must submit a waiver of liability that has been signed by a parent or guardian.
- Youth participants must submit a medical authorization form that has been signed by a parent or guardian. Medical authorization forms must be given to the chaperone. These forms should be kept on site throughout the event. They are never submitted to the UPA.
- An adult that will be responsible for a youth player/s must be designated as the chaperone and must complete the chaperone form. Chaperones at UPA sanctioned events must be 18 or older and have graduated from high school. There is no chaperone to youth ratio requirement, but it is recommended that there be one for every 10 players or two per team. Chaperone forms must be submitted to the UPA. View the top of this page to download the youth forms.
Back to top
Registration Deadlines
Pre-event Registration
This includes rosters and materials that are submitted prior to the start of the event. Generally these materials are submitted directly to the UPA. Some directors may choose to collect them.
One to two days before the start of an event, a report of everything that has been submitted thus far is sent to the event organizer by the UPA. Any information (rosters, payments, waivers or other forms) that have not been received and processed by this time may not be seen by the organizer. To be sure that your roster, waivers and money are processed on time please make sure they are received by the UPA
NO later than 3 days before the start of the event (Wed. 5pm for a tournament beginning on Sat. tournament).
Materials that are not submitted before the event need to be submitted at the start of the event. See late registration for details.
Send event materials to:
UPA
Attn: Sanctioning
4730 Table Mesa Drive, Ste I-200C
Boulder, CO 80305
Back to top
Late Registration
This refers to any materials that are submitted at and/or during the course of an event. It is at the discretion of the organizer whether or not to accept registration materials at the event.
If late registration is accepted, all materials must be collected before that team begins playing. Please have these materials ready, labeled and organized.
During late registration, materials may be turned in directly to the event organizer or another staff/volunteer of the event that is designated as the person in charge of registration. Online roster changes can be made until the closing date which is midnight on the final day of the event. After that the roster will no longer be available online.
Back to top
